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This week on the NACCU Listserv - June 9, 2017

Friday, June 9, 2017   (0 Comments)
Posted by: Crystal Bazarnic
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This Week on the NACCU Listserv

June 9, 2017

This week's topics:

Orientation lines
ID card software
Store value bookstore "buy back"
Online credit card fees
Card classifications
Request regarding Digital Image not the same as Physical Card Image
Audit Process for OneCard office

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Here is some of the Card Classifications discussion. Names and institution-specific information have been removed to protect the privacy of subscribers.


For years we’ve had only 4 basic cardholder classifications: Student, Faculty, Staff & Associate - & one card design. Over the past few years our campus has been morphing to where we are having more entities on campus in which the university wants us to issue ID cards to. We’ve added a Partner classification for the research companies that have moved on campus, but that even seems too broad of a classification. We also created a separate card design for them which is university branded, but doesn’t identify them as a student/faculty/staff. Soon we will have retail businesses (stores & restaurants), a motel, office/research lab space (tenant lease), apartment complexes (non-university residents) along with a myriad of other things on campus; all of which the university would like to have an ID of some sort. So with this in mind, I’m curious to know what type of classifications you use to help identify these ‘sub-groups’ of your university population if you even do it? Do you issue multiple card designs based on which affiliation/category they fall into (i.e. contractor, partner, vendor, tenant, research, etc)? Do any of these groups have special privileges on campus or was there a need to issue ID cards to them (ex: facility access)? Do you charge these groups for their cards?

I appreciate your help on this one. At this point, I think we’re past trying to keep things simple. I just don’t want to go overboard with what we’re doing & personally, I don’t see the need to reach this far out.


We issue cards across multiple campuses statewide to individuals with 4 printed statuses; Student, Employee, Faculty and Affiliate.

Affiliate covers most of the populations you describe, from apartment residents who are not the contract holder (family and friends) but live in university apartments, vendors, outside service workers, and university affiliated groups (Foundation, Credit Union, volunteer coaches…)

Student cards print landscape, the others portrait.  Cards issued to non-university people print “Affiliate” as the title along with the affiliation, for example foundation, RPS Occupant or Ricoh Service Tech.  They are the same in appearance as employee cards.

Primarily, affiliate cards are issued to allow door access.  We created a separate card system primary identifier for affiliates so when a card is issued to someone without a university ID number the card credentials are still pushed out to the access control databases - based on that system identifier.  Affiliate cards are $25, and can be paid by the cardholder, the cardholder’s organization  or by the requesting department.

Hope this helps!

We have many different card designs but we only issue the university ID Card to staff/faculty/students.  We do not classify ourselves on the card as staff can also be students… We have taken the philosophy of only those people receive the official Card.

Due to many needing a card with door access to many of our buildings we make about a dozen different cards. Our printers also require a chip.  When we have contractors, we have very generic white cards with just a Department number on it, we charge the department $10.  If there is a group on campus (summer programs) that want a “look of the school”, I have designed cards with our colors and logos, $20.  We have a very generic card for a family member living in campus housing, $10.  Summer programs may have a very unique look (STEM camps…) that we have designed, $20.  The cost varies with the card needed; PROX cards with a special design are generally $20 (except for our Veteran Cards)  We also make our Nursing Badges for their clinicals (plain card stock with their picture, $5).  Summer Camps that only need a magstripe with a design for their organization/event are $5-10;  they may get a break when we are making 5k  :-o 

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