Exhibitor's Information

Exhibit Booth Application Form

Targeted Market
Participation in our 11^1h Annual Conference is the single most cost-effective method to reach customers and inform them of the particular niche you fill in the campus card market.  The registrants have a common goal of establishing, expanding or refining all-campus cards at their institutions and businesses.

Take advantage of this once-a-year opportunity to reach a unique group of campus card professionals.

Exclusive Trade Show Hours
The Exhibit Hall will be open over 8 hours during the 11^th Annual Conference, including 5 hours of dedicated time for participants to visit the exhibit floor.  Prize drawings will occur during Dedicated Exhibit Hall hours and winners must be present to claim prizes. 

Visibility
Each exhibitor will be listed in the conference program provided to all registrants.  Additional opportunities for higher visibility and recognition for your company are available through sponsorship opportunities, donating items for exhibit hall giveaways and advertising in the conference program. To coordinate your sponsorship, contact Pat Faulkinberry, Business Manager, at 334.808.4258 or pat@naccu.org.

You will also be provided the opportunity to purchase ad space in the conference program.  For rates and specs, contact Kevin Pearcey at 334.808.4258 or kevin@naccu.org. Gold Corporate Members are entitled to a full-page ad and Silver Corporate Members are entitled to a ½ page ad as part of their membership benefits.

You may also gain visibility by donating items for the exhibit hall giveaway to be held during dedicated exhibit hall hours.  Contact the National Office at 334.808.4258 or naccu@naccu.org for more information.

Marketing Opportunities
Exhibiters will receive an electronic file containing the contact information of conference registrants one month prior to the show for pre-conference mailings. The electronic file will be e-mailed to the contact person listed on the booth application.  A list of registrants will be provided in the conference program.

Networking Opportunities
With each booth space rental, your corporation will receive two exhibit hall badges, which allow access to the exhibit floor only.  Additional exhibit hall badges may be purchased in advance for a pre-conference price of $75 each.  The price at the door will be $100. 

Conference meals are $195 a person, which includes the opening reception and the awards luncheon, breakfasts and buffet lunch.  Individual tickets to the opening reception or to the awards luncheon are $50 per person for each event and can be purchased prior to the conference. 

We encourage at least one person from every company to register for the conference. This enables you to learn what is happening on campuses today and helps you in preparing to meet the needs of this constantly changing marketplace.  Member conference registration rates are $450 for a regular registration and $395 Early Bird rate when registering before Friday, January 19, 2004.  The non-member registration rate is $595. This year, NACCU is also offering Day Passes with a member rate of $200 and non-member rate of $300.

GENERAL INFORMATION

Hotel Reservations
The 11^th Annual Conference will be held at the Adam’s Mark Hotel in San Antonio, Texas.  All exhibit space and educational sessions will be held on the hotel grounds.  Room blocks have been reserved at the Adam’s Mark Hotel and the Sheraton Gunter, located a few blocks away from the conference site, from March 10 – March 17, 2004.  The Adam’s Mark NACCU rate is $155 for singles and $165 for doubles per night, while the rate at the Sheraton Gunter is $150 for both singles and doubles per night.  Make your reservations by calling the Adam’s Mark Hotel at 210.354.2800 or 800.444.ADAM, or at the Sheraton Gunter, 210.227.3241, and referring to the group code NACCU.

Travel and Shipping Information
NACCU’s 11^th Annual Conference starts on Sunday, March 14, 2004.  Exhibitors need to make plans early to reserve hotel rooms and ship materials to San Antonio.  Additional information will be available in the Exhibitor’s Packet after registering for the show.

To Reserve Space
Complete application for exhibit space listing your top four choices of exhibit spaces (see space layout).  Priority will be given to current corporate members with Gold Corporate Associates receiving prime locations on a first-come, first-served situation.

Space preference will be given by date contract is received.  There are 50 spaces available and fewer if several corporations choose islands of four spaces or more.

Please mail application with full payment, either by check or credit card, for booth space fees. Checks should be made payable to: Duke University Event Management.  All fees are payable in U.S. funds.

Exhibit Space Rental Includes:

- 10’ x 10’ space with sides and back wall drape
- 7” x 44” company identification sign
- 24-hour security from move-in through breakdown
- Registration attendance list for the show
- Listing in the conference program

Proven Traffic-Building Events:

- Grand Opening of the Exhibit Hall
- Dedicated Exhibit Hall hours
- Prize drawings in the Exhibit Hall

(You are encouraged to donate items for our prize drawings in the Exhibit Hall.  By doing so, you will increase your company’s exposure at the conference during the giveaways.)

EXHIBITOR INFORMATION

Space Assignments – NACCU will make every effort to accommodate preferences. See Exhibit Floor Diagram.

NACCU reserves the right to change a space assignment if it becomes necessary.  You will be notified immediately should this be the case.

Full refunds will be given for cancellations received prior to January 16, 2004.  NO REFUNDS WILL BE GIVEN AFTER THIS DATE.

Cancellations must be made in writing to Duke University Event Management. NACCU reserves the right to resell the exhibit space.

Exhibit fees cannot be transferred from year to year.

Proof of liability insurance must accompany application for space.

Freeman Decorating will provide decorator and exposition services and an exhibitor kit will be mailed to you after you have reserved and paid for your exhibit floor space.

Booths and Equipment

- Aisle booths must face forward and islands can be no fewer than four 10’x10’ spaces.

- Any exhibitor not checked in one hour prior to exhibit opening will be considered a no-show unless prior arrangements have been made with the exhibit manager, Duke University Event Management.  The exhibit manager reserves the right to force set an exhibitor’s booth if freight has been delivered or remove freight from the floor prior to show opening with all charges incurred for this to be charged to the exhibitor.

- NO REFUNDS will be given to no-shows.

- All demonstrations must be confined to the exhibit space.  Please do not block aisles with activities.

- Exhibitors who wish to share space must have the approval of NACCU show management, Duke University Event Management.

- Exhibit installation MUST be done during the hours specified.  Any booth not completed one hour before the official opening will forfeit the right to set up until the show closes for the day.

- No exhibit may be dismantled or packed prior to the official closing of the exhibition, and exhibit dismantling MUST be completed during the hours specified for such activity.

- Admission to the exhibit hall will be restricted by badge identification.

- NACCU will provide security, at no expense to the exhibitors, beginning with set-up and continuing on a 24-hour basis through the completion of exhibitor move-out.

- Duke University Event Management will coordinate the Exhibit Hall.  The contact person is Jim Hodges.  He may be reached by phone at: 919.660.1760, or by E-mail at: ConfServ@notes.duke.edu

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Updated: June 2, 2003