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Exhibitors’ Information

 Exhibit Booth Application Form

Targeted Market

Participation in our 10^th Annual Conference is the single most cost-effective method to reach customers and inform them of the particular niche you fill in the campus card market.  The registrants have a common goal of establishing, expanding or refining all-campus cards at their institutions and businesses.

Take advantage of this once-a-year opportunity to reach a unique group of campus card professionals.

Exclusive Trade Show Hours

The Exhibit Hall will be open over 8 hours during the 10^th Annual Conference, including over 5 hours of dedicated time for participants to visit the exhibit floor.  Prize drawings will occur during Dedicated Exhibit Hall hours on Friday morning, and winners must be present to claim prizes.  The grand prize of a free 2004 conference registration will be announced at the Awards Luncheon.

Visibility

Each exhibitor will be listed in the conference program provided to all registrants.  Additional opportunities for higher visibility and recognition for your company are available through Sponsorship Opportunities, donating items for exhibit hall giveaways and advertising in the conference program.   To coordinate your sponsorship, contact Ron Pierce, Executive Director, at 334.808.4258 or execdir@naccu.org.

You will also be provided the opportunity to purchase ad space in the conference program.  For rates and specs, contact Ron Pierce at 334.808.4258 or execdir@naccu.org. Gold Corporate Members are entitled to receive a free full-page ad and Silver Corporate Members are entitled to a free ½ page ad.

You may also gain visibility by donating items for the exhibit hall giveaway to be held on Friday, March 7.  Contact Debra Kelly, Associate Director for Marketing and Development, at 334.808.4258 or debra@naccu.org for more information.

Marketing Opportunities

Exhibiters will receive an Excel file containing the contact information of conference registrants one month prior to the show for pre-conference mailings. The Excel file will be E-mailed to the contact person listed on the booth application.  A list of registrants will be provided in the conference program.

Networking Opportunities

With each booth space rental, your corporation will receive two exhibit hall badges, which will allow access to the exhibit floor only.  Additional exhibit hall badges may be purchased in advance for a pre-conference price of $50 each.  The price at the door will be $75. 

Conference meals are $195 a person, which includes the opening reception and the awards luncheon, Thursday, Friday and Saturday breakfasts and Monday’s buffet lunch.  Tickets to the opening reception or to the awards luncheon are $50 per person for each event and can be purchased prior to the conference. 

Hospitality suites are also available for you to lease through the New Orleans Marriott. 

We encourage at least one person from every company to register for the conference to enable you to learn what is happening on campuses today and to help you in preparing to meet the needs of this constantly changing marketplace.  Member conference registration rates are $420 for a regular registration and $375 Early Bird rate when registering before Friday, January 10, 2003.  The non-member registration rate is $520.

Sales Pitch Wednesday

Enhance your company’s visibility by participating in “Sales Pitch Wednesday!”  This year NACCU will host a series of pre-conference Sales Pitch presentations where corporate members have the opportunity to “SELL” their products and services to conference attendees.   NACCU will offer 16 presentation slots (four presentations running consecutively over four hours) on a first-come, first-served basis.  The 2002 Sales Pitch Sunday program was a huge success.  Don’t miss your opportunity!  For more information, contact Ron Pierce at 334.808.4258 or execdir@naccu.org.

GENERAL INFORMATION

Hotel Reservations

The 10^th Annual Conference will be held at New Orleans Marriott in New Orleans, Louisiana.  All exhibit space and educational sessions will be held on the hotel grounds.  Room blocks have been reserved at the New Orleans Marriott from March 1 – March 9, 2003.  The NACCU rate is $189 for singles and $213 for doubles per night.  Make your reservations by calling the New Orleans Marriott at 504-581-1000 and referring to the group code NACCU.

Travel and Shipping Information

Because NACCU’s 10^th Annual Conference begins the day after Fat Tuesday, the biggest day of Mardi Gras in New Orleans, there will be some difficulty in getting to the hotel.  Exhibitors need to make plans early to reserve hotel rooms and ship materials to New Orleans.  Additional information will be available in the Exhibitor’s Packet after registering for the show.

To Reserve Space

Complete application for exhibit space listing your top four choices of exhibit spaces (see space layout).  Priority will be given to current corporate members with Gold Corporate Associates receiving prime locations in a first-come, first-served situation.

Space assignments will have preference by date contract is received.  There are 60 spaces available; fewer if several corporations choose islands of four spaces or more.

Mail application with full payment of booth space fees.   Booth rental fees are due when request is submitted. Payment can be by check or credit card.  Checks should be made out to Duke University Event Management.  All fees are payable in U.S. funds.

Exhibit Space Rental Includes

10’ x 10’ space with sides and back wall drape

7” x 44” company identification sign

24-hour security from move-in through breakdown

Registration attendance list for the show

Listing in the conference program

Proven Traffic-Building Events

• Grand Opening of the Exhibit Hall
• Refreshment Breaks inside the Exhibit Hall
• Dedicated Exhibit Hall hours
• Prize drawings in the Exhibit Hall
• Grand Prize Drawing from business cards collected in the Exhibit Hall.

(You are encouraged to donate prizes for our prize drawings in the Exhibit Hall.  All advance notifications of prizes will be listed for the benefit of participants.)

EXHIBITOR INFORMATION

Space Assignments – NACCU will make every effort to accommodate preferences. See the exhibit floor diagram for choices.

NACCU reserves the right to change a space assignment if it becomes necessary.  You will be notified immediately should this be the case.

Full refunds will be given for cancellations received prior to January 10, 2003.  NO REFUNDS WILL BE GIVEN AFTER THIS DATE.

Cancellations must be made in writing to Duke University Event Management. NACCU reserves the right to resell the exhibit space.

Exhibit fees cannot be transferred from year to year.

Proof of liability insurance must accompany application for space.

Freeman Decorating will provide decorator and exposition services and an exhibitor kit will be mailed to you after you have reserved and paid for your exhibit floor space.

Booths and Equipment

• Booth space will include a draped back and side rails and an identification sign.  The color scheme for the 10^th Annual Conference is black drapery and gold accents.  All other furnishings, equipment, and utilities are to be provided by the exhibiting company at its expense. These services may be obtained through the official contractor, Freeman Decorating.  Drayage services are to be provided exclusively through the official contractor.

• Aisle booths must face forward and islands can be no fewer than four 10’x10’ spaces.

• Any exhibitor not checked in one hour prior to exhibit opening will be considered a no-show unless prior arrangements have been made with the exhibit manager, Duke University Event Management.  The exhibit manager reserves the right to force set an exhibitor’s booth if freight has been delivered or remove freight from the floor prior to show opening with all charges incurred for this to be charged to the exhibitor.

• NO REFUNDS will be given to no-shows.

• All demonstrations must be confined to the exhibit space.  Please do not block aisles with activities.

• Exhibitors who wish to share space must have the approval of NACCU show management, Duke University Event Management.

• Exhibit installation MUST be done during the hours specified.  Any booth not completed one hour before the official opening will forfeit the right to set up until the show closes for the day.

• No exhibit may be dismantled or packed prior to the official closing of the exhibition, and exhibit dismantling MUST be completed during the hours specified for such activity.

• Admission to the exhibit hall will be restricted by badge identification.

• NACCU will provide security, at no expense to the exhibitors, beginning with set-up and continuing on a 24-hour basis through the completion of exhibitor move-out.

Duke University Event Management will handle the Exhibit Hall management.  The contact persons are Jim Hodges and Steve Burrell.  They may be reached by phone at: 919.660.1760, or by E-mail at: ConfServ@notes.duke.edu  

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Updated: August 13, 2002