Vendor List

Participation in our 9^th Annual Conference is the single most cost-effective method to reach customers and inform them of the particular niche you fill in the campus card market.  The registrants have a common goal of establishing, expanding or refining all-campus cards at their colleges and universities.

Take advantage of this once-a-year opportunity to reach a unique group of campus card professionals.

Exclusive Trade Show Hours

Show hours will include dedicated time for participants to visit the exhibit floor.  Prize drawings will occur during the exhibit hall hours, and a grand prize drawing from business cards collected in the exhibit hall will be conducted at the Awards Luncheon.

Visibility

Each exhibitor will be listed in the conference program provided to all registrants.  Additional opportunities for higher visibility and recognition for your company are available with sponsorships of extra goods, meals and events for the attendees.  To coordinate your sponsorship, contact Dianna Norwood, Co-chair of the Conference Committee, at 850.644.0065 or dnorwood@mailer.fsu.edu or Ron Pierce, Executive Director, at 334.808.4258 or execdir@naccu.org

You will also be provided the opportunity to purchase ad space in the conference program.  For rates and specs, contact Ron Pierce at 334.808.4258 or execdir@naccu.org  Gold Corporate Members are entitled to receive a free full-page ad and Silver Corporate Members are entitled to a free ½ page ad.

Marketing Opportunities

Mailing labels of conference registrants can be provided one month prior to the show for pre-conference mailings.  Information on requesting labels will be provided with your exhibit hall space assignment.  A list of registrants will be provided in the conference program.

Networking Opportunities

With every booth space rental, your corporation will receive two exhibit hall badges, which will allow access to the exhibit floor only.  Additional exhibit hall badges may be purchased in advance for a pre-conference price of $50 each.  The price at the door will be $75. 

Conference meals are $195 a person, which includes the opening reception and the awards luncheon.  Tickets to the opening reception or to the awards luncheon are $50 per person for each event and can be purchased prior to the conference. 

Hospitality suites are also available for you to lease through the hotel. 

We encourage at least one person from every company to register for the conference to enable you to learn what is happening on campuses today and to help you in preparing to meet the needs of this constantly changing marketplace.  Member conference registration rates are $395 for a regular registration and $350 Early Bird rate when registering before January 4, 2002.  The non-member registration rate is $495.

GENERAL INFORMATION

The 9^th Annual Conference will be held at the John Ascuaga’s Nugget Resort in Reno, Nevada.  All exhibit space and educational sessions will be held on the hotel grounds.  Room blocks for sleeping accommodations have been reserved at The Nugget from February 23 – February 27, 2002.  The NACCU rate is $99 per night, and the deadline for hotel reservations is January 22, 2002.  Make your reservations by calling The Nugget at 1.800.648.1177 and referring to the group code G-NACCU.

Exhibitor Services

Freeman Decorating will provide decorator and exposition services and an exhibitor kit will be mailed to you after you have reserved and paid for your exhibit floor space.

Tentative Exhibit Hall Schedule

To Reserve Space

Complete application and contract for exhibit space listing your top four choices of exhibit spaces.  Priority will be given to current corporate members with Gold Corporate Associates receiving prime locations in a first come, first served situation. See the exhibit floor diagram for choices.

Mail contract with full payment of booth space fees.  Payment can be by check, MasterCard, Visa or American Express.  Checks should be made out to Duke University Event Management.  All fees are payable in U.S. funds.

Space assignments will have preference by date contract is received.  There are 75 spaces available; fewer if several corporations choose islands of four spaces or more.  

Exhibit Space Rental Includes

• 10’ x 10’ space with sides and back wall drape 

• 7” x 44” company identification sign  

• 24-hour security from move-in through breakdown  

• Registration attendance list for the show  

• Listing in the conference program 

Proven Traffic-Building Events

• Grand Opening of the Exhibit Hall
• Refreshment Breaks inside the Exhibit Hall
• Dedicated show hours
• Prize drawings in the Exhibit Hall
• Grand Prize Drawing from business cards collected in the Exhibit Hall.

(You are encouraged to donate prizes for our prize drawings in the Exhibit Hall.  All advance notifications of prizes will be listed for the benefit of participants.)

EXHIBITOR INFORMATION

• Space Assignments – NACCU will make every effort to accommodate preferences

• NACCU reserves the right to change a space assignment if it becomes necessary.  You will be notified immediately should this be the case.

• Full refunds will be given for cancellations received prior to January 11, 2002.  NO REFUNDS WILL BE GIVEN AFTER THIS DATE.

• Cancellations must be made in writing to Duke University Event Management. NACCU reserves the right to resell the exhibit space.

• Exhibit fees cannot be transferred from year to year.

• Proof of liability insurance must accompany application for space.

Booths and Equipment

• Booth space will include a red draped back and black side rails and an identification sign.  All other furnishings, equipment, and utilities are to be provided by the exhibiting company at its expense. These services may be obtained through the official contractor, Freeman Decorating.  Drayage services are to be provided exclusively through the official contractor.

• Aisle booths must face forward and islands can be no fewer than four 10’x10’ spaces.
  
• Any exhibitor not checked in one hour prior to exhibit opening will be considered a no-show unless prior arrangements have been made with the exhibit manager, Duke University Event Management.  The exhibit manager reserves the right to force set an exhibitor’s booth if freight has been delivered or remove freight from the floor prior to show opening with all charges incurred for this to be charged to the exhibitor.

• NO REFUNDS will be given to no-shows.
  
• All demonstrations must be confined to the exhibit space.  Please do not block aisles with activities.

• Exhibitors who wish to share space must have the approval of NACCU show management, Duke University Event Management.
  
• Exhibit installation MUST be done during the hours specified.  Any booth not completed one hour before the official opening will forfeit the right to set up until the show closes for the day.
  
• No exhibit may be dismantled or packed prior to the official closing of the exhibition, and exhibit dismantling MUST be completed during the hours specified for such activity.
  
• Admission to the exhibit hall will be restricted by badge identification.
  
• NACCU will provide security, at no expense to the exhibitors, beginning with set-up and continuing on a 24-hour basis through the completion of exhibitor move-out.

Duke University Event Management will handle the Exhibit Hall management.  The contact persons are Jim Hodges and Steve Burrell; they may be reached by phone at: 919. 660.1760, or by E-mail at: confserv@informer.duke.edu

NACCU MEMBERSHIP

Please consider joining NACCU and receiving all of the benefits of membership, such as the monthly newsletter, access to the member resource area of the website, a profile of your company on the NACCU website along with a link to your site, and a listing in the annual membership directory.

Please visit our Corporate Membership Section for details.

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Last Updated: October 16, 2001