NACCU Board Election Process – 2008-2009 Schedule

The Board Chair selects a Nominating Committee

At the Spring Board Meeting, the Board Chair selected a Nominating Committee consisting of a Chair and two other members from the Board. A person may not serve on the Nominating Committee if it is expected he/she will be a nominee for the Board in the upcoming election. The Nominating Committee will manage the nomination and election process. For 2008-2009, the Nominating Committee consists of Kathleen Kelly, Chair, Charlie Giles and Jeanine Brooks.

Distribute call for nominations

In July, a call for nominations to the Board will be distributed. The call will list the minimum criteria expected of a nominee:

• A career reflecting active participation in the industry for at least 3 years

• A career reflecting active participation in NACCU for at least 3 years

• Attendance at a minimum of one NACCU Annual Conference

The call will also note that the Association encourages diversity (regarding major system providers, geographical location, type and size of institution, etc.) among its Board membership.

Nominators will be encouraged to submit a biographical sketch of the nominee and a statement for use during the election process. Nominations are to be submitted to the National Office and may be submitted on-line, by fax, or mail.

Deadline for nominations

Nominations must be received at the National Office (or postmarked) by the deadline date, which in 2008 is Wednesday, October 1.

The Nominating Committee reviews the nominees

The Nominating Committee will review the nominees based upon the established criteria and recommend to the Board a slate of up to twice as many candidates as there are open Board positions. At the Committee’s discretion, the review and recommendation process may include interviews with some or all of the nominees.

For 2008, the deadline for the Nominating Committee to develop a slate of candidates is October 31.

The Board reviews the recommendation of the Nominating Committee

The Board will receive the recommendation report from the Nominating Committee and approve it or ask the Committee for further action.

Once the Board has approved a slate of candidates, the Nominating Committee will contact all nominees and advise them of their status. During this contact, the Committee will note to the candidates that campaigning (through the listserv or otherwise) is not appropriate. The scheduled deadline for this review and approval is November 14.

The election process opens

Once the Board has approved a recommended slate of candidates, the election process will begin. The specific details of the election process will be outlined in information distributed through standard Association communication channels (CARDtalk, Web site, and email).

The list of the candidates along with their bios and statements will be distributed to the NACCU membership (candidates who did not include biographical information will be encouraged to submit this information).

One representative (the NACCU Primary contact) from each institutional member will be permitted to vote. The vote will be conducted on-line.

For this election, the actual voting will commence on Thursday, January 15, 2009.

Note: For elections required to occur at the Annual Meeting (e.g., election of the Board Chair and Vice-Chair and Bylaw changes), there will continue to be a proxy process.

The election process closes

The voting will conclude on Thursday, February 5, 2009. The candidates with the highest number votes for the open positions are elected to the Board. When the elected candidates have been identified, the election results will be distributed to the membership through standard Association communication channels.

The Board term for the elected candidates officially begins at the close of the Annual Meeting in March.

The Board may hold a meeting(s) after the election and prior to the Annual Meeting to select Corporate Officers for the term to begin at the close of the Annual Meeting. The elected candidates may be included in this meeting(s) as non-voting observers.

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